Don't use SharePoint for that!

Although Information Dynamics is my future, SharePoint technologies have been an important part of my past and present, so I am sharing this valuable article on when to prefer network shared file storage over SharePoint document libraries. Microsoft SharePoint Products and Technologies Team Blog : Is the File Server Dead?

I guess the next step would be to have the equivalent for structured data content (tables), so you can choose when is most sensible to store a table in an SPS list, and when its more appropriate to place it in an RDBMS like SQL

First folders, then tags ... where will this end up

So you've realised that my thoughts are still all over the place on this - and that I have my head up in the clouds, but I do think my toes are still on the ground, so hear me out on this one. Also, in the hope that you'll forgive me for the link to yet another "solution without a problem", I'll try to justify myself from the outset.

Folders

So I discovered that folders were a great way to organize things into neat little pigeon holes - kept things from getting messy and I knew more-or-less where to find things.

Tags

Then I discovered tags, and realised this was a great way to overcome the limitations of grey, when subjects were too blurred to fit into a specific pigeon hole, or indeed belonged in more than one. Ok, so I first encountered them as keywords, and learnt the hard way how difficult it is to build up a valid taxonomy, never mind make sure that everything was properly marked up in a way that is visible and available in all situations.

Folders plus tags

Maybe I was lucky to have relied on folders for so long that tags never eclipsed their value totally. It did not take me too long to realise that rigid pigeon-holing still had value over and above an organic tagsonomy. Factors such as ownership or record typing still had to be black and white, with a clear and unarguable structure. After all, how can you wield ultimate power (or sly away from responsibility) if you have grey areas in ownership or unclear chains of command?

Missing the mark

And so the problems came in trying to find a good way of actually marking things up properly. I know that it kind of depends on record types and file formats, and we might never get to a perfect solution, but I was very interested to come across the idea of microformats. At first glance it seems like quite a strange and difficult idea to define (see microformats.org) but I think the article How microformats affect search engine optimization does a good job of explaining what they are and most importantly why they are useful.

I know there are a few too many buzzwords involved, but I have the horrible feeling that this going to be a common issue in the space I am currently navigating. I guess I'm going to have to get over that, but I'm not sure how easily you will.

powered by performancing firefox

A potential solution component

"I think that Microsoft's Windows Workflow Foundation (WWF) will prove to be a valuable tool in my armoury of technologies."

So why would I be interested in a solution already, if I have not yet got to the bottom of defining the problem?

Well, the simple answer is that I was impressed by what this vendor produced last time. As well as doing “big picture” architecture work, I have also been spending time doing some hands-on coding at the front line. I was tasked with teasing requirements out of business users and spinning them round to come up with quick prototypes of the application they desired. I discovered that what MS have delivered to coders in the ASP.NET 2.0 web controls makes it so quick to prototype and deliver neat applications (including code that is reusable and close to models).

Based on these results with the second version of the .NET framework, I am placing a bet on the 3.0 version. Yes I know that this version is just 2.0 with three new components bundled, but one of those components seems to fit squarely in my area of interest, where true solutions usually come with extremely large amounts on baggage. And here is one that will be "out-of-the box" on virtually every new PC shipped from the end of this month, and is already a free of charge download for a large proportion of the worlds PCs and a great number of servers too.

Here's a little glimpse for those of you out there who like pretty modelling tools (the Windows Workflow Foundation Rules Engine).

And here are some bloggers who periodically discuss WWF:

Matt Milner (trainer)
Dave Green (architect)
Paul Andrew (technical product manager)